E-Sign
E-Sign is Finpace’s answer to the clunkiness of Docusign, making your e-signature process simple, fast, and more secure.
Overview
Finpace’s E-Signing platform is designed to offer a cleaner, more intuitive, and secure alternative to traditional e-signature solutions like DocuSign.
Built with user experience in mind, Finpace streamlines the entire signing process, from document preparation to final execution. With advanced security features, such as IP tracking, consent popups, and optional two-factor authentication (2FA), Finpace ensures that each signing session is both secure and compliant.
Standout Feature
Unlike other platforms, Finpace automates the placement of signatures and initials, saving users from the tedious task of manually dragging and dropping fields throughout the document, every time an agreement needs execution.
Video Walkthrough
Key Features of Finpace’s E-Signing Platform
- User-Friendly Interface
- Finpace’s E-Signing platform is designed for simplicity and ease of use. The interface is clean and intuitive, making it easy for both advisors and clients to navigate the signing process without unnecessary complications.
- Unlike other platforms where users must manually place signature and initial boxes throughout the document, Finpace automatically assigns and positions these fields based on the roles of each signatory. This automation not only saves time but also reduces the risk of errors.
- Enhanced Security and Compliance
- IP Tracking: Every signing session is tracked with the signer’s IP address, providing an additional layer of security and auditability. This information is recorded and stored with the document, ensuring that you have a complete record of each transaction.
- Consent Before Signature: To ensure that each signing session is unique and intentional, Finpace requires signers to read and consent to the terms of the agreement in a popup before they can proceed with the signature. This step is crucial for compliance and helps prevent unauthorized signings.
- Two-Factor Authentication (2FA): For added security, Finpace offers the option to enable 2FA for signers. This additional layer of protection requires the signer to verify their identity using a secondary method, such as a code sent to their mobile device, before they can complete the signing process.
- Automated Signature Placement
- One of the standout features of Finpace’s E-Signing platform is the automated placement of signatures and initials. Once a contract is uploaded, users don’t have to manually drag and drop each signer’s initials and signature fields throughout the document. Finpace automatically detects and assigns these fields based on the predefined roles of the signers.
- This automation simplifies the document preparation process, reduces the potential for mistakes, and ensures that all necessary fields are correctly placed and signed.
- Unique IDs for Compliance
- Finpace assigns unique IDs to all signers for each transaction, ensuring that every signature is traceable and verifiable. This is a critical feature for maintaining compliance with legal and regulatory requirements.
- The unique ID, combined with IP tracking and consent records, provides a robust audit trail that can be referenced if any questions or disputes arise regarding the authenticity of the signatures.
- Streamlined Document Management
- Once a contract is uploaded to Finpace, the platform handles the rest. The user can easily send the document out for signatures without needing to make further adjustments, saving time and reducing the friction typically associated with document preparation.
- After the document is signed, it is stored securely within Finpace, along with all relevant metadata, such as IP addresses, consent records, and signer IDs. Users can easily retrieve these documents and their associated data for compliance checks or future reference.
Using Finpace’s E-Signing Platform
To use the Finpace E-Signing platform effectively:
- Upload the Document:
- Navigate to the E-Signing section within Finpace and upload the contract or document that needs to be signed.
- Navigate to the E-Signing section within Finpace and upload the contract or document that needs to be signed.
- Set Up Signers:
- Assign the roles of the signers within the document. Finpace will automatically detect where initials and signatures are required based on the document’s layout and the roles assigned.
- Assign the roles of the signers within the document. Finpace will automatically detect where initials and signatures are required based on the document’s layout and the roles assigned.
- Enable Security Features:
- For added security, you can enable 2FA for signers and ensure that IP tracking is active. These settings can be adjusted based on the sensitivity of the document and the level of security required.
- For added security, you can enable 2FA for signers and ensure that IP tracking is active. These settings can be adjusted based on the sensitivity of the document and the level of security required.
- Send the Document:
- Once the document is set up, send it out to the signers. They will receive a notification prompting them to review the document, provide consent via the popup, and complete the signing process.
- Once the document is set up, send it out to the signers. They will receive a notification prompting them to review the document, provide consent via the popup, and complete the signing process.
- Monitor and Review:
- Track the progress of the document through Finpace’s dashboard, where you can see who has signed and who still needs to complete the process. All actions are recorded, providing you with a complete audit trail.
- Track the progress of the document through Finpace’s dashboard, where you can see who has signed and who still needs to complete the process. All actions are recorded, providing you with a complete audit trail.
- Retrieve Signed Documents:
- After all parties have signed, the document is stored securely within Finpace. You can retrieve it at any time, along with the associated metadata, for compliance checks, audits, or client records.
Best Practices for Using Finpace’s E-Signing Platform
To make the most of Finpace’s E-Signing platform, consider the following best practices:
- Educate Signers on the Process:
- Ensure that your clients and other signers understand the E-Signing process, especially the importance of reading and consenting to the terms before signing. This helps prevent confusion and ensures a smooth experience.
- Ensure that your clients and other signers understand the E-Signing process, especially the importance of reading and consenting to the terms before signing. This helps prevent confusion and ensures a smooth experience.
- Leverage 2FA for Sensitive Documents:
- For documents that contain sensitive information or require extra security, always enable 2FA. This adds a critical layer of protection against unauthorized access.
- For documents that contain sensitive information or require extra security, always enable 2FA. This adds a critical layer of protection against unauthorized access.
- Regularly Review Compliance Features:
- Familiarize yourself with the compliance features offered by Finpace, such as unique signer IDs and IP tracking. Regularly review signed documents and their associated metadata to ensure that all legal requirements are met.
Conclusion
Finpace’s E-Signing platform offers a superior alternative to traditional e-signature tools like DocuSign by focusing on simplicity, automation, and enhanced security.
With features like automated signature placement, IP tracking, consent popups, and optional 2FA, Finpace ensures that your document signing process is not only easy and efficient but also secure and compliant. Whether you’re handling routine agreements or sensitive contracts, Finpace’s E-Signing platform provides a streamlined solution that saves time, reduces errors, and maintains the highest standards of security and compliance.
For more detailed guidance on using Finpace’s E-Signing platform, please refer to our comprehensive E-Signing Platform Video.
FAQs
Finpace automates the placement of signature and initial fields, saving you from manually dragging and dropping them throughout the document. It’s faster, more intuitive, and fully integrated with your workflows, reducing setup time and increasing efficiency.
Absolutely. Finpace tracks IP addresses, requires consent before signing, and offers optional two-factor authentication (2FA) for added security. Each signature session is uniquely identified, ensuring compliance and authenticity. Furthermore, documents signed through Finpace are legally binding and will hold up in court if arbitration arises.
Yes, Finpace allows you to send documents to multiple signers, automatically assigning each their designated fields. Once signed, the document is securely stored with a full audit trail, ensuring compliance and easy retrieval.
Yes, Finpace allows you to send documents to multiple signers, automatically assigning each their designated fields. Once signed, the document is securely stored with a full audit trail, ensuring compliance and easy retrieval.
